Agencyflo for small agencies

The AI-native operating system built for small agencies.

Overview

AgencyFlo is an AI-native operating system for small agencies. It replaces the usual stack (project management, time tracking, CRM, proposals, contracts and invoicing) with one closed loop, so small agencies running a lean 3-8 person team can run projects, see profitability in real time and bill clients without switching tools. Pricing is flat: $50/month for teams up to 25, $100/month for 26 to 249 (custom for 250+), or $500 for lifetime access. Every feature included, no per-seat charges.

The challenge for small agencies

A stack that doesn't talk to itself

Most small agencies run five to ten disconnected tools. Every integration is a seam, and every seam leaks: data drifts, numbers disagree, and someone loses a day reconciling them.

Profitability you see too late

For small agencies running a lean 3-8 person team, no ops person means the stack of tools becomes your second job. By the time month-end reporting shows the problem, the project is already delivered.

Admin that eats billable time

Copying data between a project tool, a tracker, a CRM and an invoicing app is pure overhead: hours that small agencies could spend on client work.

How Agencyflo helps

One closed loop, proposal to paid

Projects, time, CRM, documents and invoicing share one data model, so a signed proposal becomes a project and a paid invoice updates the books, with no hand-offs.

Real-time profitability

Every logged hour updates margin per project and per client immediately, so small agencies can fix a slipping project while it's still live.

FloAI does the busy work

FloAI drafts proposals, documents and invoices and flags margin risk from inside the loop, because it can see the whole picture, not just one module.

Features that matter

Projects + tasksList, Kanban, Gantt and calendar in one place.

Time trackingHours that update margin as they're logged.

Clients CRMA light CRM for pipeline and client records.

Proposals + contractsDocuments that turn into live projects.

InvoicesInvoicing that closes the loop on the books.

FloAIAI built into the operating system.

Pricing

Flat pricing: $50/month for teams up to 25, $100/month for 26 to 249 (custom for 250+). Or $500 one-time for lifetime access. Every feature included, no per-seat charges, so growing the team within your tier never raises the bill. That makes the maths simple for small agencies.

See pricing Start for free

FAQ

Is AgencyFlo good for small agencies?+

Yes. AgencyFlo is built for small agencies running a lean 3-8 person team: one closed loop for projects, time, CRM, documents and invoicing, with real-time profitability and flat pricing.

Does AgencyFlo replace our current tools?+

For most small agencies, yes. It replaces separate project management, time tracking, CRM, proposal and invoicing tools with a single system, so there's nothing to integrate or reconcile.

How much does AgencyFlo cost for small agencies?+

It's flat: $50/month for teams of up to 25, $100/month for 26 to 249, with custom pricing for 250+, or $500 for lifetime access. Every feature is included, with no per-seat charges, so the price doesn't grow with each new hire.

How hard is it to switch?+

Most teams are live within two weeks. You import existing data, map active projects and time entries, and run AgencyFlo alongside your old tools for a short parallel period before cutting over.